Register for the ALGIM Autumn Conference

One of the most exciting parts in the lead up to an ALGIM Conference is finding out the finalists for our awards.

We’re pleased to announce the following finalists for our GIS and IRM Project of the Year Awards.

GIS Project of the Year

Auckland Paths – Auckland Council

The Auckland Paths tool has been designed to give residents easy to access information on the wide range of paths around the city. Using the tool users can filter by a variety of categories, including whether they’re walking or cycling, what area of Auckland they’re in, and what type of path they’re after eg beach, bush, historic, flat. Working in partnership with AT and private sector partners, and utilising in-house resources, the project has provided a cost effective, popular tool for Aucklanders.

Breach of Bylaw Mobile Application - Bay of Plenty Regional Council

When the BOPRC GIS team partnered with the Maritime team, they delivered a solution that saved huge amounts of time, and let the Maritime team focus on ensuring public safety. They developed a mobile application that interfaces with ArcGIS Online and Accela to allow bylaw breaches to be entered into the council systems while still out on the water. The process now takes less time, less workload, and has fewer errors.

Northland Civil Defence Operational Overview – Northland Regional Council

Giving Civil Defence the most information possible during an emergency is crucial. To assist with this, NRC have created a system which combines several pieces of software including ArcGIS, Survey123, and Story Maps, to gather real time information for situation reports and action planning. This quickly delivers vast quantities of data to the Emergency Operations Centre, giving Civil Defence staff and volunteers the information they need to respond to disasters.

Pre-1930 Character Area Review – Wellington City Council

Character assessments and similar stock-taking reports have typically been time-intensive and expensive undertakings for councils. Using off-the-shelf software, WCC was able to capture much of the data from the desktop, meaning that field inspections were only required as verification, rather than initial collection. This was all compiled into an easy-to-use engagement tool for community engagement.

IRM Project of the Year

00z: Licence to Destroy – Ashburton District Council

Retention and Disposal is something that is crucial to get right. After last year’s winning project, migrating from their old network drive to an EDRMS, Ashburton required a robust retention and disposal system. Breaking away from the traditional, physical R&D thinking, they have come up with a successful approach that has engaged the whole business.

Project Upgrade: A digitization and change management journey – Bay of Plenty Regional Council

With office renovations underway, and a shift to open plan, the physical file storage rooms at BOPRC were going away. This posed a problem for the council’s records storage. Instead of seeking new physical spaces, the decision was made to go digital. Done using in-house expertise at a fraction of the cost the project saved the council money, freed up hundreds of square metres of space, and ensured the documents were safely preserved for years to come.

EDRMS on a Shoestring – Mackenzie/Hurunui District Councils

The existing EDRMS was not well utilised within council and had a stigma attached. With a total budget of $50k, a new solution was selected and successfully implemented. This was achieved on time and on budget by the shared service IT provided. The solution is not just EDRMS but a digital platform to transform the organisation from paper processes into a digital workplace

EDRMS Reconfiguration: Making it easy to create, manage, and find council information – Nelson City Council

While changes to the EDRMS were at the core of this project, the real benefits lay in the change management, and increasing the records maturity of the council. Staff throughout the council are now much more familiar and confident with the process of information/records management, and are keen to engage with the records team. The project has brought efficiency gains and cost savings throughout the organisation.