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Information Management Training for Local Authority IM Practitioners

Overview

ALGIM has been involved in information management for decades. We know how complex it can be, and how difficult it is to keep up with professional and personal development.  So, we've worked closely with nationally renowned IM expert Kerri Siatiras to develop online courses for local authority IM practitioners.

Current course options include:

All courses are delivered online, in real time with Kerri, and are reviewed and updated regularly to ensure that they are delivering the latest Information Management best practice.
 

The Information Management Learning Pathway below illustrates the levels and key concepts covered by each course.


If all training courses are full, please click on the latest one and join the waitlist. We will be in contact once a new course date has been set.

Introducing Information Management for Local Authorities

This beginner course is designed for Junior IM practitioners and those who are new to information management and the specific requirements in local authorities, or those who want to understand more about the 'why' of information management and what it involves.


The course explores all the basics of information management across both the physical, and digital environments.  It also covers the role IM practitioners play in their organisation, and how good IM contributes to and supports to overall functions and goals of the local authority.

The course is divided into seven modules of 90 minutes each.  Each module is delivered online with its own workbook which is sent out to participants beforehand.  There is also a small amount of homework to be done between modules to support learning.

Course topics

Session 1 - course overview, defining IM and record-keeping

Session 2 - legislation and standards

Session 3 - storage and handling, disaster recovery and business continuity planning

Session 4 - information inventories, use of classification structures, physical file management

Session 5 - metadata, email management, databases

Session 6 - shared network drives, electronic document management systems, digitisation

Session 7 - managing non-current information, disposal of information, local authority archives

What you need to know

  • Sessions run from 9.00am to 10.30am.
  • We use GoToMeeting as the online platform.
  • You will need a microphone and webcam/video as interaction with others on the course is necessary and strongly encouraged.
  • You will need a quiet space so there are no distractions for the participants.
  • The maximum number of attendees will be eight.
  • You will receive an email with a link to each session.


Time:
7 x 90 minute sessions

Cost: $450 + GST per person

What previous attendees have said about the course

 "I have to say that I really enjoyed the opportunity to get to know the basics of what good IM and record-keeping is all about. There was a lot that I did not already know, which will help to provide a new lens in the way we look at IM here at GWRC. Thanks again Kerri."

 "All aspects the workshop were valuable. However I particularly found the classification structures, metadata and the discussion about key legislation and standards the most valuable."

 "I really enjoyed learning about all the layers/aspects of records management, some of which I had not known of before but made sense and added depth. Thank you!"


Disposing of Local Authority Information and Records 


This intermediate course is designed for Junior and Senior IM Practitioners who are responsible for managing the disposal of information and records within their local authority.


The course explores all the basics of disposing of information and records management across both the physical, and digital environments. It also covers the processes involved in disposal, the legal requirements and how to use the ALGIM Disposal Schedule.

The course is divided into four modules of 90 minutes each. Each module is delivered online with its own workbook which is sent out to participants beforehand. There is also a small amount of homework to be done between modules to support learning.

Course topics

Session 1 - course overview, understanding disposal, exploring appraisal and sentencing

Session 2 – legal requirements, understanding protected records, introduction to the ALGIM disposal schedule

Session 3 – how to understand and interpret the ALGIM disposal schedule

Session 4 – implementing the AGLIM disposal schedule, course wrap up

What you need to know

  • We use GoToMeeting as the online platform.
  • You will need a microphone and webcam/video as interaction with others on the course is necessary and strongly encouraged.
  • You will need a quiet space so there are no distractions for the participants.
  • The maximum number of attendees will be eight.
  • You will receive an email with a link to each session.
  • All attendees will require a copy of the ALGIM schedule in order to do this course. So you will need to have access to the toolkit.

Time:
 4 x 90 minute sessions

Cost: $600.00 + GST per person

What previous attendees have said about the course

"Kerri presents at just the correct pace. She also keeps it just interactive enough that we stay on the ball."

"Content very relevant as our organisation is just about to implement the disposal schedule. 

"Discussions did resonate with me. To implement a solid and successful schedule can be achieved with dedicated resources and invested time."
 
"Great job ALGIM and Kerri, thank you."


Managing Local Authority Archives

This intermediate course is designed for Junior and Senior IM practitioners with responsibility for their local authority or community archives, but who don’t have a background in archives management. Many local authorities don't have dedicated archivists, and/or the archives are supported as part of the overarching information and records management function. It is expected all participants will already have a foundation in information management.


The course complements the material provided in the ALGIM IM Toolkit module B6, Local Authority Archives Management Guidelines.  It is divided into seven modules of 90 minutes each which cover the management of both physical and digital archive collections.  Each module is delivered online with its own workbook which is sent out to participants beforehand. There is also a small amount of homework between modules to support learning.

Course topics

Session 1: course overview, defining archives, legal environment, components of archives management

Session 2: adding to the collection, appraisal, sentencing, accessioning

Session 3: further processing, arrangement and description of archives

Session 4: repository management, storage conditions, disaster recovery

Session 5: preservation and care, handling, conservation, digitalisation

Session 6: digital archives, access restrictions

Session 7: reference services, archives management policy and programme

What you need to know

  • Sessions run from 9.00am to 10.30am.
  • We use GoToMeeting as the online platform.
  • You will need a microphone and webcam/video as interaction with others on the course is necessary and strongly encouraged.
  • You will need a quiet space so there are no distractions for the participants.
  • The maximum number of attendees will be eight.
  • You will receive an email with a link to each session.


Time:
 7 x 90 minute sessions

Cost: $450 + GST per person


What previous attendees have said about the course

"The breadth of topics covered was over the entire span of records, and gave me some good ideas to follow up within our organisation, as both an archivist and a member of the digital transformation steering group. Kerri's experience of both records and archives, as well as her experience of working with large institutions, was of great help when asking targeted questions."

"The pace of the local authorities archives management course was excellent and having a session every couple of days encouraged me to complete my homework promptly, so it was not able to fall off my radar."

"Kerri is very knowledgable and presents the information in a structured way that also gives you space to think and discuss. Kerri is a great presenter."


Information Asset Management


This advanced course is designed for Senior IM Practitioners who already understand core concepts relating to information management, and are charged with the management of information assets, whether paper-based or digital. This course explores the ideas around information being an asset, how we can understand what information assets we hold (through development of an information asset register), and how managing information assets can improve information management within your organisation.


The course is divided into four modules of 90 minutes each.  Each module is delivered online with its' own workbook which is sent out to participants beforehand.  There is also a small amount of homework to be done between modules to support learning.

Course topics

Session 1 - Introduction to information assets

Session 2 - Developing an information asset register

Session 3 - Managing our information assets

Session 4 - Using an information asset register to support business activities

What you need to know

  • We use GoToMeeting as the online platform.
  • You will need a microphone and webcam/video as interaction with others on the course is necessary and strongly encouraged.
  • You will need a quiet space so there are no distractions for the participants.
  • The maximum number of attendees will be eight.
  • You will receive an email with a link to each session.


Time:
 4 x 90 minute sessions 

Cost: $600 + GST per person

What previous attendees have said about the course

"Really enjoyable course, excellent teacher and I got a lot out of hearing from the other participants. It worked out really well that all participants, including myself, were at the same stage and just embarking on planning and developing an IAR."

"I found the explanation of what is and information asset the most valuable and also what other templates are available across Australasia."

"It gave an detailed, easy to follow process of how to approach the huge task of understanding and setting up then maintaining an Information Asset register."
 

Developing an Information Management Strategy

An IM Strategy is an essential tool for organisations as it prioritises planning for managing information, and links IM initiatives to overall business strategies and plans. This strategic programme, developed for IM Leads and Managers, is more than just an online course.  As well as scheduled online class sessions, it includes coaching and one-on-one mentoring to support attendees in the development of an IM strategy for their local authority.


The course is divided into seven modules of 90 minutes each.  Each module is delivered online with its own workbook which is sent out to participants beforehand. There are also two extended out of class periods where attendees have the chance to get started on developing their IM strategy. The online group sessions are then followed up with one-on-one coaching sessions to maximise the benefits of the learning.

Course topics

Week one – three online sessions:

  • setting the scene, understanding why your organisation needs an IM strategy and overview of the development process

  • looking at the big picture and context for IM
  • understanding the development process and IM principles.


Weeks two and three - outside of class exercise
  

  • planning and preparation for development of your strategy.


Week four – three online sessions:

  • exploring current IM challenges
  • developing skill sets to meet IM challenges
  • turning strategy into action.


    Weeks five and six - outside of class exercise
     

    • developing a 90-day action plan and making a start on developing your IM strategy.


    Week seven – one online session

    • understanding realistic goals, measuring improvements, reflection and next steps.


    Follow-up sessions:

    • First follow-up one-on-one session a month later. A one-hour online discussion with you and Kerri about what you have achieved, any barriers to achieving the goals identified for the first 30 days and working through options to address those barriers.
    • Second follow-up one-on-one session scheduled when the draft IM strategy is completed. A one-hour online discussion between attendee and Kerri about their draft IM Strategy.

    What you need to know

    • We use GoToMeeting as the online platform.
    • You will need a microphone and webcam/video as interaction with others on the course is necessary and strongly encouraged.
    • You will need a quiet space so there are no distractions for the participants.
    • The maximum number of attendees will be eight.
    • You will receive an email with a link to each session.


    Time:
     7 x 90 minute sessions plus 2 x 1 hour follow-up sessions

    Cost: $1200 + GST per person

    What previous attendees have said about the course

    "The workbooks were, and continue to be a valuable reference source."

    "I found the coaching particularly valuable and really feel I have been able to develop a quality information strategy with Kerri's expert guidance."

    "Really enjoyed this course and learnt some valuable information. As well as the excellent mentoring, learning from other attendees and what their councils saw as the priorities was so useful."


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