Manage your delegations register headaches with LocoDELEGATIONS

LocoDELEGATIONS Overview

Delegation registers are crucial. ALGIM with the assistance of Efinity Digital have developed LocoDelegations, an all-digital, delegations register designed specifically for Local Government.

Online Customer Facing View

LocoDELEGATIONS allows individual councils to have an option of a public link on their website of their Delegations Register. The public can look up the register to search for information.  The public view shows the departments/teams responsible for the delegation, not individual names.

Dashboard

When the Council user logs into LocoDELEGATIONS they are greeted by the dashboard display of the delegation system. This provides data to the user at a quick glance that is important or relevant. The following initial items have been identified as KPI information for delegation’s management and are displayed on the dashboard, others can be added:

• Latest Delegations that have recently been added by not assigned/managed(permission dependant)
• Renewal of Officer warrants (for access to private property etc)
• Traffic Light display on all core functions that must be filled or completed
• Last few recorded memos from the CE
• Recent resolutions and actions from them
• Recording of resolutions (which can be traced back to meeting minutes) and date of adoption for each delegation – this shows when and where the delegation was made and ensures the integrity of the delegation (no link in the chain has been missed)

Set Up

There will be the following options to administer and set up your system

• Setup four different profiles, Admin, Editor, User and member
• Setup AD integration to your council AD or if no AD, then set up users and permissions
• Setup branding and colours to match your council (there will NO option to change layout)
• Setup ‘Workflow(s)’
• Setup ‘Financial Delegations’
• Setup notifications (email and reminders)

Delegations Register

From the dashboard, users can switch to the delegations register and filter or search for specific acts.

• Smart search (starts auto-populating)
• Search on any ‘key word’ over all Acts and download one or multiple acts that cover / applicable to that ‘key word’ as a pdf
• Management of acts, delegations, roles and processes for those with the right permissions

Acts

Each instance comes pre-loaded with all the current New Zealand Legislation that councils have powers under. This includes regional and territorial local authorities so there will be Acts and sections of Acts that are not applicable to all Councils.  Legislation which is specific to a particular council can be added to the system (with Admin level access).

LocoDELEGATIONS will engage an approved Legal firm to enter any new or amended Delegations into the system.  These changes will not automatically be applied to your instance but will appear in the notification status for the administrator to approve.

All new legislation will appear in “add new act”. The administrator can add the new act if applicable.

In the Acts section you can search, view, edit, Import, or (with Admin level access) delete an Act or Regulation that is listed here.

Other Tabs

Other tabs in each instance are:

• Bylaws
• FAQ
• Financial Delegations
• General Delegations
• History
• Introduction
• Memos
• My account and setup
• Reports
• Warrants

Communications

The system can be set up to send out reminders of upcoming warrant renewals and other important attributes that will expire.

Reporting

Reporting will form one of the cornerstones of the system and we believe that the data that can be extracted from the system that, when combined with the low cost of the solution, will help drive adoption of the solution.

• Acts or regulations without delegations
• Updated legislation acts to be FLAGGED for acceptance etc
• Officer warrants due to expire
• Upcoming Bylaws that need reviewing
• Latest legislation without delegations
• Latest User access log

Test Site of LocoDELEGATIONS so you can ‘try it out for size and fit’

https://test.locosoft.co.nz

• Username – admin@locosoft.co.nz
• Password - r33^6W7NE!e8

Pen testing and SLA’s

The application has been independently security tested by Quantum Security in Wellington, the application passed and on request ALGIM will supply the full report.

There is a Back to Back Service Level Agreement from Efinity Digital to ALGIM, below is the agree support timeframes. A full version of the SLA can be supplied to a council by ALGIM on request.

Get in touch to find out more